Optimize the management and distribution of documents

Technology: To take advantage of the resources of a multi nothing beats a dedicated document workflow management tool. SmarThru Workflow 3 supports all data, whether in paper or electronic format.

Few companies operate all treatment options offered by the MFP . The potential of these devices, however, is impressive as they are considered pivotal movement of documents. Between print, scan, copy and fax, the volume of information that pass through the company continues to grow.

To no longer have to work with excessive amounts of paper documents, organizations are looking to expand as far as possible the integration of MFPs and printers to the information system and business processes. The MFP is now seen as a tool that simplifies the organization and management of documents. But without a solution for capturing, processing and routing of these documents, difficult to optimize the flow of data and improve productivity.

Automated document distribution

SmarThru Workflow 3 Samsung, a web application for automated document distribution, fills all these roles at once. It captures data from e-mail environments or shared network folders, converts the contents in digital format and transmits them directly to destinations defined by the user. This tool facilitates the work of accelerating the scanning indexing and archiving phase and simplifying the addition of metadata to very accurately identify the contents of each document.

Sorting and searching information are then optimized for all shared on the corporate network or across documents. Car catches are automatically processed by an OCR engine then referred for workflows including FTP, email, printer, fax, directories, databases and WebDAV and Microsoft SharePoint environments. To allow communication with business applications SmarThru Workflow 3 also supports many connectors.

With such a tool, the printing environment is proving more efficient overall. The zonal OCR (transmission of scanned files based on text in predefined areas of document images), the recognition of barcodes and the identifier of the sender of the fax are all advances facilitate a paperless process and dissemination of documents on the basis of content or credentials. Not to mention the printing on the move, forms, custom work and scan to e-mail that contribute to the elimination of repetitive tasks and simplify the use of devices and functions.

Increased security

In terms of security, Samsung stands out from other manufacturers on several points. SmarThru Workflow 3 is first installed on a server, each user has access to the resources of the tool from the Internet browser. The application then based on SSL and HTTPS encryption protocol to provide access to documents and ensure confidentiality of exchanges. Paid for administrators to allocate consultation rights corresponding to the established profiles using the solution from Samsung.

The solution also enables card authentication mode SSO (Single Sign-On or SSO) via Samsung SecuThru Lite for four functions copy, fax, scan and print. SecuThru Lite also supports counting works and secured release prints for document security, management and monitoring of the volume of impressions.

Finally, the virtues SmarThru Workflow 3 are also ecological. An organization centered around this solution indeed promotes better governance of the policy document and opens the path to paperless. Paper consumption is thereby greatly reduced, as the amount of physical storage of documents and manual handling required for some operations.